Celebrations of 3rd IDY - June 2017 Conference Visa

Conference Visa

Conference Visa is to be obtained if the purpose of the visit is participation in symposium, seminar, summit, workshop, congress, etc. Application for Conference Visa has to be submitted at least two weeks prior to the date of travel.

1. General requirements:

1.1 Passport to be valid for a minimum period of six months.

1.2 Duly filled in and signed application form to be submitted in person or through an agent. Incomplete application will not be accepted.

1.3 Generally residents of Shanghai, Zhejiang & Jiangsu provinces in the Eastern China region  may apply for visa at the Consulate General of India, Shanghai.

1.4 The normal processing time for a Visa application is 3 working days in case of Chinese Nationals and 5 working days in case of Non-Chinese, after the submission of requisite documents along with the Visa application form.

1.5 All applicants must first apply online and then submit the printout of the completed Visa application form. Therefore, all visa applications submitted, either at the Indian Visa Application Centre [For ordinary passport holders] and at the Consulate [For Diplomatic, Official and Public Affairs Passport holders].

2. Documents Required

  1. Visa Application form (No column to be left unfilled) duly signed along with photograph pasted at the designated space.
  2. Copy of the Passport.
  3. Copy of the Chinese ID (for Chinese Nationals)
  4. Original/Fax/Scanned copy of invitation letter from the host organization in India.
  5. Original letter from the company/organization of applicant with official seal and signature.
  6. Conference clearance from the Ministry of Home Affairs of India.
  7. Political Clearance for the Conference from Ministry of External Affairs of India.
  8. Copy of confirmed air ticket.

3. Procedure for submitting a VISA application:

3.1. Please visit the website https://www.cgishanghai.gov.in/. Go to “Consular Services” and choose “Visa Services” on the Home page of the website. After going through the general information & instructions, click on the type of visa you wish to apply. You will find all relevant information pertaining to the visa category selected therein. The online visa application form is available on http://indianvisaonline.gov.in/visa/ .

3.2. When filing the Online Form, please do ensure that all details entered are correct. Once the form has been saved and printed, any detail cannot be altered. In such a case, a new form needs to be filled again.

3.3. On completion of the application form online, a Web Reference Confirmation Number will be generated. The completed Visa Application form will open up in PDF format at this stage. Print it, sign and present it along with the supporting documents and passport either at the Indian Visa Application Centre [For ordinary passport holders] and at the Consulate [For Diplomatic, Official and Public Affairs Passport holders].

3.4. Submission of all relevant documents mentioned in the checklist on the website is important for acceptance of the visa application at the Indian Visa Application Centre/Consulate.

3.5. It is a mandatory requirement to ensure that your photo is 2 inch x 2 inch (51mm x 51mm) in size with white background. Photos which do not meet this specification will not be accepted.

3.6. In case of any difficulty in filling up of visa application forms, applicants may please call our visa helpline numbers 021- 63808073; 021-63808077.

3.7. Information regarding Online Visa Application is also available at the website of India Visa Application Center, Shanghai - http://shanghai.blsindia-china.com/ .

4. Note:

  1. A foreign National intending to attend an International Conference/Seminar/workshop while already in India on business/Employment/Student/Research Visa may seek prior permission of the FRRO/FRO concerned.
  2. Frequently Asked Questions related to Conference Visa

5. Download forms: